Administrative Specialist - Details - Eagle Jobs

Administrative Specialist - Details

Open for Applications Until Monday, May 10, 2021.

Twin Falls County

630 Addison Ave. W.
P.O. Box 126
Twin Falls, ID 83301
208-736-4174
hr@co.twin-falls.id.us

Job Posted:
5/3/2021
Estimated Start Date:
6/1/2021

Compensation:
14.32
Work Schedule:
Full-Time
Location:
Twin Falls

Job Description
Testing is required for this position. We must receive your test results by the posting deadline for you to be considered for this position. Testing is conducted by the Idaho Department of Labor Magic Valley Office. Their hours are Monday –Friday from 8 a.m. – 5 p.m. To receive the testing links; call 208-735-2500, email magicvalleymail@labor.idaho.gov , or visit the Department of Labor Magic Valley Office at 420 Falls Avenue in Twin Falls.

Please note: If you took tests through the Department of Labor for a company other than Twin Falls County, your tests scores are not automatically sent to us and you will need to mail, email, or fax them to our office before the posting deadline to be considered for this position.

Tests required: Administrative Assistant, Money Handling, General Typing (5 min)

Tests will be kept on file for six (6) months. When you retest, we will use your most recent test score for each position for which you apply.

JOB DESCRIPTION:

Provides basic secretarial support for Magistrate Probation -schedules appointments, answers telephones and receives visitors.

DUTIES / RESPONSIBILITIES:

Provides basic secretarial support for Magistrate Probation -schedules appointments, answers telephones and receives visitors.
Receives payments for probation fees, inputs payment information in computer and balances cash receipts daily. Prepares daily cash deposit for pickup by armored bank service.
Data input of information into adult data system (ISTARS and Magic)
Maintains and purchases offices supplies as needed, with approval from Supervisor.
Takes mail and court filings on a daily basis to the courthouse.
Distributes mail daily.
Opens and updates probation files both hard copy and computer.
Handles travel arrangements for department, ensures proper registration, books hotel and any other arrangements that may be necessary for any conference or training.
Types office correspondence as requested by Probation Officers - to include orders, affidavits, motions, violations and any other miscellaneous office correspondence needed.
Performs needed backup duties for the Collections Secretary.
Performs other related duties as required.
Qualifications
QUALIFICATIONS:

Bi-lingual preferred.
High School diploma or equivalent with a minimum of 2 years secretarial experience required.
Ability to type 50 words per minute.
Ability to handle money accurately, prepares deposits, etc.
Computer experience with a working knowledge of Word Perfect Programs.
Ability to manage time well.
Possess good people skills, telephone etiquette, filing skills and ability to prioritize.
Ability to handle stressful situations and respect confidentiality of office.
Fingering, grasping, manual dexterity to perform office functions (i.e. typing, filing, collating, operating office equipment etc.) Talking and hearing (in person and on the phone).
Sitting with intermittent moving within the office environment.
Repetitive motion of 50-75 % a day
Climbing, stooping, kneeling, reaching, walking, standing, sitting for extended periods, driving and lifting (20 lbs).
No felony convictions; must pass background check and pre-employment drug test.
Current valid Idaho drivers license.
Ability to perform essential duties efficiently and accurately with or without reasonable accommodations and without endangering incumbent or other employees.
How To Apply
Apply ONLINE at www.twinfallscounty.org

Testing is required for this position. We must receive your test results by the posting deadline for you to be considered for this position. Testing is conducted by the Idaho Department of Labor Magic Valley Office. Their hours are Monday –Friday from 8 a.m. – 5 p.m. To receive the testing links; call 208-735-2500, email magicvalleymail@labor.idaho.gov , or visit the Department of Labor Magic Valley Office at 420 Falls Avenue in Twin Falls.

Please note: If you took tests through the Department of Labor for a company other than Twin Falls County, your tests scores are not automatically sent to us and you will need to mail, email, or fax them to our office before the posting deadline to be considered for this position.

Tests required: Administrative Assistant, Money Handling, General Typing (5 min)